Board meetings

February 12, 2020 Board members present: Michael Hirsch, Jay Steele, Steve Sammonds, Steve Allhoff, Jordan Selburn,  Barbara Heninger, Dallas Carter, Kimberly Kay, Jennifer Petersen, Jen Maggio, Denise Reynolds, Kevin Brownstein Ex officio: Sara Dean (Executive Director), Doug Hughes (Marketing Director), Jeffrey Henson (Facilities Director) Contents Actions Motions Reports Sent Separately In Camera Session Board Responsibilities Financial Business Committee / Department Reports Outreach Committee – Jennifer Petersen Community Outreach Committee – Steve Allhoff Fundraising – Jordan Selburn Saratoga Civic Plans CFO Report – Jen Maggio 2020-21 Season General Meeting Plans Actions Action: All board members review the Board responsibilities document to [...]

January 8, 2020 Board members present: Kim Kay, Denise Reynolds, Doug Hughes, Dallas Carter, Jordan Selburn, Steve Sammonds, Jen Maggio, Barbara Heninger, Michael Hirsch Ex officio: Sara Dean (Executive Director), Doug Hughes (Marketing Director) Contents Actions Motions Reports Sent Separately – See Board Drive AB5 Follow-up Per diem payments Ticket surcharges from Saratoga Other Ideas Motions re AB5 Budget / ED Compensation Reports Marketing Executive Director Artistic Development & Vision team Organization team Outreach committee Fundraising Actions Jen Maggio is going to check out the per diem rules. Sara is planning to talk to Earl from WVLO about what they [...]

January 2, 2010. Meeting called to order at 5:40pm. Present: Barbara Heninger, Kevin Brownstein (via phone), Denise Reynolds, Jennifer Maggio, Steve Allhoff, Jordan Selburn, Kim Kay, Michael Hirsch, Dallas Carter (via phone), Jen Petersen (late); Sara Dean, and Doug Hughes Board Members absent: Jay Steele and Steve Sammonds This special meeting was called to address the impact of AB5 on how SBMT pays people working on our shows. It was imperative to address the issue as soon as possible because the law went into effect as of January 1, 2020 and Sara Dean needed to know how to handle payments [...]

December 11, 2019 Present: Doug, Sara, Steve A., Denise, Jay, The Jen’s, Kim, Steve S.(7:03pm), Barbara (7:40pm), Dallas Motions Motion to accept the planned season roster (Little Night Music, Little Shop of Horrors, Sound of Music). Passed. Motion to retire the SBMT silver jackets and the award they represent. Passed. Actions (partial) Sara asks Steve to follow up with the Mountain Winery person, find out the budget for holding a membership or other event there. Sara will go to the event about AB5 at City Lights Theater, report back to Board. Barbara ask Brad the name of the persons in [...]

Board Retreat Notes, collated by Dallas Carter and Barbara Heninger Values Discussion We listed two top items, with the following four below them that feed into the top.  The Culture and Connection of SBMT is created through:              HEART: Passion, Kindness              COMMUNITY: Collaborations, Inclusivity, Diversity, Service              QUALITY: Professionalism, Artistic Success, Creativity              GROWTH: Outreach, Financial Success, Enrichment, Enlightenment Original list for Values Discussion: Creativity (4) Community (5) - connected to Collaboration Connection Collaboration (3) Doing Follow-through Inclusivity (5) - connected (dotted line) to Collaboration and Community. Connected (solid line) to Diversity. Quality (7) - connected to Professionalism Success [...]

November 13, 2019 Contents Actions Grant-writing (Jordan) Marketing (Doug) Tacos N Tunes (Kim) Surveys (Steve S) Diversity Retreat Year-end Award Nominations Executive Director Financial Report (Jen M) Actions Jordan: follow up with Sara on possible budget items for a grant. AED machines for set shop and rehearsal hall? ALL: Send feedback to Kim Kay about the Tacos and Tunes event. ALL AVAILABLE: Envelope stuffing for fund-raising drive at Sara’s house on Friday, November 15. Steve S: Send link to surveys Jennifer P: Create a diversity board ALL: Send suggestions for diversity board members to Jennifer P. ALL: Send Jay suggestions [...]

October 9, 2019 Contents Actions Motions Costume Sale notes Marketing Report Retreat Preparation (Nov. 23) Patron survey/survey change Chief Financial Officer’s Report Tacos and Tunes Next Season Actions Barbara ask Dan if we can pull data for single tickets to encourage season ticket conversions. Barbara H work with Barbara G to remove costumes from rehearsal hall before Wednesday, Oct. 16. Sara contact PA Players and ask how our reciprocal ad worked for them. Doug and Steve S. will work to send out the subscriber survey by October 19. Steve S. send out survey to GGLAM members after show closes. Kim [...]

September 11, 2019 Present: Dallas Carter, Denise Reynolds, Doug Hugues, Jen Maggio, Kim Kay, Michael Hirsch, Sara Dean Meeting was presided over by Kim Kay Contents Actions Board Offsite Tacos and Tunes Update Donation Drive Productions Gentlemen’s Guide She Loves Me South Pacific Costume Sale Donation Acknowledgement Courses Financial Report Marketing Season Selection Actions ALL: Send photos and video of last year’s Tacos and Tunes to Doug. Dallas C and Michael H: Will lead the November fundraising drive, Doug H will assist from Marketing. Michael H: will ask Dan Singletary to set up a donation account in Vendini for the [...]

August 14, 2019 Contents ACTIONS Sara Millie Survey SBMT Patron Survey Tacos and Tunes Board Retreat November 23 Season Selection committee Gentlemen’s Guide She Loves Me Costumes Company Sales Incentive – Ticket Pricing ACTIONS Plan for Board to provide snacks on preview nights – Try it for GGLAM (But Michael H. doesn’t have to do it!). Board members should remember to buy tickets to Tacos and Tunes soon. Let Kim know if you are planning on buying a table. Steve S will send out the Patron Survey soon. Some Board members will attend 42nd Moon concert of Titanic, and possibly [...]