Board meetings

Board Meeting Minutes  11/8/2023  Start: 7:10PM End: 9:45PM In Attendance: Michael Hirsch Dan Singletary Braden Taylor Nicole Tung Steve Sammonds Barbara Heninger Tipu Purkayastha Soni Kapoor Ex Officio: Lori Wood Walter Mayes Ann Lucena Absent: Ed Hunter Action Items ACTION ITEM: Organization Dev committee to coordinate a date (half day session) to create Company Handbook  ACTION ITEM: Artistic Director reaching out about couch cleaning, group will look into acquiring more chairs for green room ACTION ITEM: President will send out dates and invite volunteers to prep and paint trailers.  ACTION ITEM: Treasurer motion to award (XXX*) the Bless Your Heart [...]

SBMT Board Meeting September 13, 2023 Board Members Present: Michael Hirsch (Chair), Steve Sammonds (Vice Chair), Dan Singletary (CTO), Braden Taylor (CFO), Barbara Heninger, Tipu Purkayastha, Soni Kapoor Not Present: Ed Hunter, Stacy Levin, Nicole Tung Ex Officio: Doug Hughes, Walter Mayes, Kalyn McKenzie  Google slides shared with Board prior to meeting include each chair or committee lead’s report. See those reports for more details.  ACTION ITEMS appear in italics below. Review for your actions. Board Chair Report Discussion Theater trailers to be upgraded in December. Includes new paint, re-flooring the dressing room, cleaning green room. Need new couch and [...]

Minutes for 7/12/2023  Start: 7pm In Attendance: Michael Hirsch Dan Singletary Braden Taylor Nicole Tung Steve Sammonds Barbara Heninger Ex Officio: Doug Hughes  Walter Mayes Absent: Stacy Levin Tipu Purkayastha Soni Kapoor Ed Hunter ACTION ITEM: Michael and Tipu - schedule time to update bylaws ACTION ITEM: Consider Board resolution to propose emergency by-laws suspension for Board members’ terms ending in July to extend to Dec. 31st, 2023 ACTION ITEM: to reassess committee responsibilities with new Board members coming on ACTION ITEM (completed): Friday review and schedule interviews ACTION ITEM: Post Board positions in blog and newsletter (Michael to work [...]

SBMT Board Meeting, May 10, 2023 Present: Barbara Heninger, Michael Hirsch, Ed Hunter, Stacy Levin, Elizabeth Matthews, Tipu Purkayastha, Steve Sammonds, Dan Singletary, Braden Taylor Not Present: Soni Kapoor, Nicole Tung Ex Officio: Sara Dean (Executive Artistic Director), Doug Hughes (Marketing) Reports Board Chair (Michael Hirsch) Real Estate Search continues  with Karina Ridge, Executive Director at Intero Capital Markets Current Leases Scene Shop - until May 31, 2024 Rehearsal Studio - until February 2024 Discussed an idea of a collective leased location that SBMT would manage, multiple theater companies would in effect rent from us. Would require someone dedicated to [...]

SBMT Board Meeting March 8, 2023 Time Start: 7:12pm Adjourned: 9:12pm In attendance:  Board members: Dan Singletary, Michael Hirsch, Braden Taylor, Tıpu Purkayastha, Stacy Levin, Steve Sammonds, Aly Suleman, Nicole Tung Ex. Officio: Sara Dean (EAD), Doug Hughes (Marketing), Jeffrey Henson (Facilities) Not Present: Soni Kapoor (Board), Ed Hunter (Board), Barbara Heninger (Board), Elizabeth Matthews (Board) Summary of Motion and Action Items ACTION ITEM: Board needs to find HR/Finance manager/company to handle payroll/ onboarding/ accounting items. Ideally specializes in non-profits. ACTION ITEM: Board members reach out to new potential Board candidates, Michael will send out ideal skill sets to round [...]

SBMT Board Meeting Feb. 8, 2023 Time Start: 7:05pm End time: 9:01pm In attendance: Board Members - Dan Singletary, Ed Hunter, Barbara Heninger, Aly Suleman, Braden Taylor, Elizabeth Matthews, Steve Sammonds Ex. Officio: Sara Dean (EAD), Doug Hughes (Marketing), Jeffrey Henson (Facilities) Absent: Tıpu Purkayastha (Board), Stacy Levin (Board), Soni Kapoor (Board), Michael Hirsch (Board) Summary of Motion and Action Items Action: Annual Welfare Exemption Claims for city of Saratoga and set shop filed the week of 2/5 Action: Post show survey to go out 2/18 Action: Jordan and Sara working on Rotary Grant Action: Barbara and Kama working on [...]

SBMT Board Minutes May 11, 2022 Started 7:00 pm Board Members Present: Jay Steele, Steve Sammonds, Dan Singletary, Raiña Parks, Tipu Purkayastha, Michael Hirsch, Jeffrey Henson, Sharon Peng, Ed Hunter Guests Present: Lysander Abadia, Soni Kapoor Not Present: Jennifer Maggio, Doy Charnsupharindr  Other members present: Doug Hughes, Sara Dean (ED) ð  Please note highlights of activities that Board can take, below. 😊 DISCUSSION Youth Programming (Lysander Abadia) Sara gave a brief overview of the current theatre environment with the recent Covid resurgence and introduced our two guests. Soni Kapoor Working on first SBMT show, doing Deck Crew for “On the [...]

SBMT Board Minutes April 13, 2022 Started 6:06 pm Board Members Present: Barbara Heninger, Jay Steele, Steve Sammonds, Dan Singletary, Raiña Parks, Tipu Purkayastha, Michael Hirsch, Aly Suleman,  Not Present: Jennifer Maggio, Doy Charnsupharindr, Ed Hunter, Sharon Peng, Doug Hughes (Marketing) Other members present: Sara Dean (ED) ð  Please note highlights of activities that Board can take, below. 😊 DISCUSSION Updates Technology:  Venue Updates Tech booth stairs are almost done. Doors being varnished and having hardware put on them.  Added shelving in the box office and re-did a few things Working on projectors. There is a really annoying flickering problem. [...]

SBMT Board Minutes December 8, 2021 Started 7:06 pm Board Members Present: Michael Hirsch, Barbara Heninger, Jay Steele, Steve Sammonds, Dan Singletary, Raiña Parks, Sharon Peng, Ed Hunter, Doy Charnsupharindr, Tipu Purkayastha, Aly Suleman Not Present:Jennifer Maggio,  Other members present: Sara Dean (ED), Jeffrey Henson (Facilities), Doug Hughes (Marketing)  ð  Please note highlights of activities that Board can take, below. ? DISCUSSION Updates Retreat is this weekend. Scheduled 10:00am - 5:00pm. There will be a brunch available. Lunch will also be served. Marketing report from Doug (see his report).  Completed photoshoot for Company on Sunday. Used photographer who has their [...]