Board Minutes

Board Meeting Minutes for January, 2024

By |2024-02-05T22:45:12-08:00January 10th, 2024|Board Minutes|

Board Meeting Minutes  1/10/24 Start: 7:12 PM End: 9:15 PM In Attendance: Michael Hirsch Dan Singletary Braden Taylor Nicole Tung Barbara Heninger Tipu Purkayastha Ann Lucena Ex Officio: Walter Mayes Doug Hughes Karyn Morton Steve Sammonds Absent: Soni Kapoor Action Items ACTION ITEM: President will reach out to Treasurer about any missing paperwork for background checks ACTION ITEM: Production Manger (PM) will organize list of staff needing live scan paperwork and another for TB testing ACTION ITEM: President will continue to handle Articles on Staff ACTION ITEM: President made motion to spend money to purchase covid tests as needed for [...]

Board Meeting Minutes for November 8, 2023

By |2023-11-28T15:59:59-08:00November 8th, 2023|Board meetings, Board Minutes|

Board Meeting Minutes  11/8/2023  Start: 7:10PM End: 9:45PM In Attendance: Michael Hirsch Dan Singletary Braden Taylor Nicole Tung Steve Sammonds Barbara Heninger Tipu Purkayastha Soni Kapoor Ex Officio: Lori Wood Walter Mayes Ann Lucena Absent: Ed Hunter Action Items ACTION ITEM: Organization Dev committee to coordinate a date (half day session) to create Company Handbook  ACTION ITEM: Artistic Director reaching out about couch cleaning, group will look into acquiring more chairs for green room ACTION ITEM: President will send out dates and invite volunteers to prep and paint trailers.  ACTION ITEM: Treasurer motion to award (XXX*) the Bless Your Heart [...]

Board Meeting Minutes for September, 2023

By |2023-10-05T16:35:52-07:00September 14th, 2023|Board meetings, Board Minutes|

SBMT Board Meeting September 13, 2023 Board Members Present: Michael Hirsch (Chair), Steve Sammonds (Vice Chair), Dan Singletary (CTO), Braden Taylor (CFO), Barbara Heninger, Tipu Purkayastha, Soni Kapoor Not Present: Ed Hunter, Stacy Levin, Nicole Tung Ex Officio: Doug Hughes, Walter Mayes, Kalyn McKenzie  Google slides shared with Board prior to meeting include each chair or committee lead’s report. See those reports for more details.  ACTION ITEMS appear in italics below. Review for your actions. Board Chair Report Discussion Theater trailers to be upgraded in December. Includes new paint, re-flooring the dressing room, cleaning green room. Need new couch and [...]

Board Meeting Minutes for July 12, 2023

By |2023-07-26T14:01:41-07:00July 12th, 2023|Board meetings, Board Minutes|

Minutes for 7/12/2023  Start: 7pm In Attendance: Michael Hirsch Dan Singletary Braden Taylor Nicole Tung Steve Sammonds Barbara Heninger Ex Officio: Doug Hughes  Walter Mayes Absent: Stacy Levin Tipu Purkayastha Soni Kapoor Ed Hunter ACTION ITEM: Michael and Tipu - schedule time to update bylaws ACTION ITEM: Consider Board resolution to propose emergency by-laws suspension for Board members’ terms ending in July to extend to Dec. 31st, 2023 ACTION ITEM: to reassess committee responsibilities with new Board members coming on ACTION ITEM (completed): Friday review and schedule interviews ACTION ITEM: Post Board positions in blog and newsletter (Michael to work [...]

Board Meeting Minutes for May 10, 2023

By |2023-05-23T13:47:10-07:00May 10th, 2023|Board meetings, Board Minutes|

SBMT Board Meeting, May 10, 2023 Present: Barbara Heninger, Michael Hirsch, Ed Hunter, Stacy Levin, Elizabeth Matthews, Tipu Purkayastha, Steve Sammonds, Dan Singletary, Braden Taylor Not Present: Soni Kapoor, Nicole Tung Ex Officio: Sara Dean (Executive Artistic Director), Doug Hughes (Marketing) Reports Board Chair (Michael Hirsch) Real Estate Search continues  with Karina Ridge, Executive Director at Intero Capital Markets Current Leases Scene Shop - until May 31, 2024 Rehearsal Studio - until February 2024 Discussed an idea of a collective leased location that SBMT would manage, multiple theater companies would in effect rent from us. Would require someone dedicated to [...]

Board Minutes for March, 2023

By |2023-03-20T12:33:26-07:00March 8th, 2023|Board meetings, Board Minutes|

SBMT Board Meeting March 8, 2023 Time Start: 7:12pm Adjourned: 9:12pm In attendance:  Board members: Dan Singletary, Michael Hirsch, Braden Taylor, Tıpu Purkayastha, Stacy Levin, Steve Sammonds, Aly Suleman, Nicole Tung Ex. Officio: Sara Dean (EAD), Doug Hughes (Marketing), Jeffrey Henson (Facilities) Not Present: Soni Kapoor (Board), Ed Hunter (Board), Barbara Heninger (Board), Elizabeth Matthews (Board) Summary of Motion and Action Items ACTION ITEM: Board needs to find HR/Finance manager/company to handle payroll/ onboarding/ accounting items. Ideally specializes in non-profits. ACTION ITEM: Board members reach out to new potential Board candidates, Michael will send out ideal skill sets to round [...]

Board Meeting Minutes for February, 2023

By |2023-04-10T20:40:25-07:00February 8th, 2023|Board meetings, Board Minutes|

SBMT Board Meeting Feb. 8, 2023 Time Start: 7:05pm End time: 9:01pm In attendance: Board Members - Dan Singletary, Ed Hunter, Barbara Heninger, Aly Suleman, Braden Taylor, Elizabeth Matthews, Steve Sammonds Ex. Officio: Sara Dean (EAD), Doug Hughes (Marketing), Jeffrey Henson (Facilities) Absent: Tıpu Purkayastha (Board), Stacy Levin (Board), Soni Kapoor (Board), Michael Hirsch (Board) Summary of Motion and Action Items Action: Annual Welfare Exemption Claims for city of Saratoga and set shop filed the week of 2/5 Action: Post show survey to go out 2/18 Action: Jordan and Sara working on Rotary Grant Action: Barbara and Kama working on [...]

Board Minutes for Jan. 11, 2023

By |2023-02-25T14:38:04-08:00January 11th, 2023|2022-2023 Season, Board Minutes|

SBMT Board Meeting Jan. 11, 2023 Time Start: 7:06PM Adjourned: 9:02PM Board Members In attendance: Michael Hirsch, Dan Singletary, Ed Hunter, Soni Kapoor, Barbara Henninger, Stacy Levin, Tıpu Purkayastha, Aly Suleman, Steve Sammonds Ex Officio: Sara Dean (EAD), Doug Hughes (Marketing) Not Present: Braden Taylor (Board), Elizabeth Matthews (Board) Summary of Motion and Action Items:  Action: Sara, Nancy and Ed working on proposal on how to collect money for equipment fund Action: Barbara, Kama, and Sara working on Silicon Valley grant, re-submitting for Quick grant Action: Org/Dev Committee asked to create a new procedure/process for EAD end-of-year review and write [...]

Board Minutes for November 9, 2022

By |2023-01-16T23:13:08-08:00November 9th, 2022|Board Minutes|

SBMT Board Meeting Minutes November 9, 2022 Board Members Present: Barbara Heninger, Michael Hirsch, Edward Hunter, Soni Kapoor, Elizabeth Matthews, Tipu Purkayastha, Steve Sammonds, Dan Singletary, Braden Taylor Ex Officio: Sara Dean (Executive Artistic Director), Jeffrey Henson (facilities) Not present: Doug Hughes (marketing), Stacy Levin (Board), Nicole Tung (Board) Summary of Action Items Board members must upload their vaccination record to Synopsys (Soni to provide link) Tipu will pick up breakfast items and find a lunch place to DoorDash for retreat Tipu and Elizabeth volunteer to connect with parent volunteers for local high school drama, music groups to sell tickets [...]

Board Minutes for October 12, 2022

By |2022-10-19T11:27:06-07:00October 12th, 2022|Board Minutes|

SBMT Board Meeting Minutes Convened at 7:06 Present: Barbara Heninger, Michael Hirsch (late), Soni Kapoor, Stacy Levin, Elizabeth Matthews, Tipu Purkayastha, Steve Sammonds, Dan Singletary, Aly Suleman, Braden Taylor Ex Officio: Sara Dean (ED), Doug Hughes (Marketing), Jeffrey Henson (Facilities) Absent: Ed Hunter, Nicole Tung Summary of Actions Braden will share annual budget and forecast spreadsheet with Board members, so they know where to find it in the Google Drive. BOARD: Block your calendar for December 3 for a Board retreat Soni & Barbara & Tipu: Discuss having Synopsys host the retreat, or Tipu’s current company. BOARD: Asked to consider [...]

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