Board Minutes

Board Meeting 09/09/2020 Present: Michael Hirsch, Dallas Carter, Sara Dean, Dan Singletary, Doug Hughes, Ed Hunter, Jay Steele, Jeffrey Henson, Jen Maggio, Nique Eagen, Sharon Peng, Steve Sammonds Start: 7:09 pm Welcome by Michael Hirsch Agenda Functional Directors Marketing (Doug Hughes) Facilities (Jeffrey Henson) Tech (Dan Singletary) Financial Update (Jen Maggio) Committee Updates Community, Inclusivity & Accountability (Nique Eagen; Kevin Brownstein, Sharon Peng, Dave Leon) Organizational Development (Jay Steele, Jen Maggio, Steve Sammonds) Vision & Planning (Michael Hirsch, Sharon Peng) Development & Fundraising (Dallas Carter) Executive Director Actions [Action] Jeffrey will build a structure to block the back end of [...]

July 8, 2020 Board Members: Jay Steele (Chair), Steve Allhoff, Dallas Carter, Michael Hirsch, Kim Kay, Jennifer Maggio, Jennifer Petersen, Steve Sammonds, Jordan Selburn Ex Officio: Sara Dean, Doug Hughes, Michael Johnson, Dan Singletary Contents Agenda Ticketing Platform Update CFO Report / Financial Status Implementing our anti-racism commitment across our processes Process Question Board Elections Executive Director Questions Executive Director Report Marketing Report Artistic Vision & Planning Committee Report Development Report Agenda Officer and functional director items requiring discussion Committee updates requiring discussion SBMT ticketing platform Financial status Implementing our anti-racism commitment across our processes Board election process for member-elected [...]

June 10, 2020 Present: Barbara Heninger, Jen Maggio, Jay Steele, Jordan Selburn, Dallas Carter, Kim Kay, Steve Allhoff, Kevin Brownstein, Jennifer Petersen, Michael Hirsch, Steve Sammonds Ex Officio: Sara Dean, Doug Hughes Contents Agenda Reports sent prior to meeting Actions CFO / Finances Sharing facilities (and expenses) with other companies? Board Members Board Minutes Marketing Report Diversity eStudio Programming Agenda Director report items Financial planning/milestones Sustaining donor drive progress Facility rent negotiation update/plan Board candidates EDI Programing Reports sent prior to meeting Marketing (PDF): https://drive.google.com/file/d/1LI6jUKEnsGvdYUpxHkJYTQ0WjE36SZB-/view?usp=sharing Marketing (Word): https://drive.google.com/file/d/19S6xqsyCuNsjSwGMikz1fMbKk_NMv4wa/view?usp=sharing Actions AGREED: Board agreed to following CFO’s estimated financial plan ACTION: Steve [...]

Special Meeting Board Members Present: Steve Allhoff, Kevin Brownstein, Dallas Carter, Barbara Heninger, Michael Hirsch, Kim Kay, Jen Petersen, Steve Sammonds, Jordan Selburn, Jay Steele, Ex Officio: Sara Dean, Jeffrey Henson, Doug Hughes Contents Actions Virtual Programming / eStudio Launch Studio and Set Shop Set Shop Studio Using WVLO for rehearsal space Board Candidates Inclusion and Diversity Committee Actions Thursday May 21, Doug: Make the updated SBMT website live and push out mails and communication. Wednesday May 27, Full Board: Hold Zoom meeting with our patrons.Question and Answer. Steve A: Continue discussions with the set shop and studio management. Jay: [...]

May 13, 2020 Present Board Members: Jay Steele, Steve Allhoff, Kevin Brownstein, Dallas Carter, Barbara Heninger, Michael Hirsch, , Kimberly Kay, Jen Maggio, Jennifer Petersen, Steve Sammonds, Jordan Selburn Ex Officio: Sara Dean, Jeffrey Hensen, Doug Hughes, Dan Singletary Contents Motions Actions Past Actions Reports Posted Separately Contents Reports & Discussion CFO Report (Jen M.) Marketing (Doug) Fundraising (Jordan) Diversity and Outreach Committee Development Committee Financial Committee Artistic Development & Vision Committee Discussion – Future of 2020-21 Season Board Membership In Camera Meeting Motions MOTION: To cancel 2020-21 season as previously proposed. Passed with one abstention. Actions ACTION (Jeffrey Henson: [...]

April 8, 2020 Present: Jay Steele, Michael Hirsch, Kim Kay, Steve Sammonds, Jennifer Petersen, Steve Allhoff, Jennifer Maggio, Jordan Selburn, Barbara Heninger, Kevin Brownstein, Dallas Carter Ex Officio: Sara Dean, Doug Hughes, Jeffrey Henson, Kathy Switky Contents Actions Motions Reports Sent Separately Reports & Discussion CEO Report / Financial Status Marketing Report Facilities Report Fundraising/Development report Community Outreach Committee (Jen P) Financial Committee (Jen M) Programming/Futures Committee (Sara, Michael) Development Committee (Dallas) General Meeting Board Development Production Updates (Sara) AB5 Actions (All actions from previous March 11 and 20 minutes COMPLETE) Action: Community Outreach, Finance, Programming/Futures, and Development Committee leads [...]

Special Session, March 20, 2020 Present: Jay Steele, Jennifer Maggio, Michael Hirsch, Steve Alhoff, Jordan Selburn, Kim Kay, Barbara Heninger, Kevin Brownstein Ex Officio: Sara Dean, Doug Hughes Contents Actions Discussion of Next Steps for 2019-20 Season Decision: Cancel the remainder of the 2019-20 season After COVID-19 (2020-21 Season, other) Actions Action: Sara (and Jay?) to contact cast, staff, and crew of South Pacific and of the 1940s concert and explain that we must cancel the rest of the season. Action: Sara and Doug to craft a message to the membership. Membership mail goes out after mail to cast, crew, [...]

March 11, 2020 Board members present: Michael Hirsch, Jay Steele, Steve Sammonds, Steve Allhoff, Jordan Selburn,  Barbara Heninger, Dallas Carter, Kimberly Kay, Jennifer Petersen, Jen Maggio, Kevin Brownstein Ex officio: Sara Dean (Executive Director), Doug Hughes (Marketing Director) Note that all dates and timelines recorded here have been superseded by subsequent COVID-19 events. Contents Actions Motions Reports Sent Separately Committee / Department Reports Marketing Season Planning CFO Report Facilities Report Diversity and Inclusion Team Membership Meeting Committee Reporting COVID-19 and Show Cancellations Board Membership Executive Director’s Report She Loves Me Survey Feedback Actions Action for Doug: Continue working on brochure, [...]

February 12, 2020 Board members present: Michael Hirsch, Jay Steele, Steve Sammonds, Steve Allhoff, Jordan Selburn,  Barbara Heninger, Dallas Carter, Kimberly Kay, Jennifer Petersen, Jen Maggio, Denise Reynolds, Kevin Brownstein Ex officio: Sara Dean (Executive Director), Doug Hughes (Marketing Director), Jeffrey Henson (Facilities Director) Contents Actions Motions Reports Sent Separately In Camera Session Board Responsibilities Financial Business Committee / Department Reports Outreach Committee – Jennifer Petersen Community Outreach Committee – Steve Allhoff Fundraising – Jordan Selburn Saratoga Civic Plans CFO Report – Jen Maggio 2020-21 Season General Meeting Plans Actions Action: All board members review the Board responsibilities document to [...]