Board Minutes

April 8, 2020 Present: Jay Steele, Michael Hirsch, Kim Kay, Steve Sammonds, Jennifer Petersen, Steve Allhoff, Jennifer Maggio, Jordan Selburn, Barbara Heninger, Kevin Brownstein, Dallas Carter Ex Officio: Sara Dean, Doug Hughes, Jeffrey Henson, Kathy Switky Contents Actions Motions Reports Sent Separately Reports & Discussion CEO Report / Financial Status Marketing Report Facilities Report Fundraising/Development report Community Outreach Committee (Jen P) Financial Committee (Jen M) Programming/Futures Committee (Sara, Michael) Development Committee (Dallas) General Meeting Board Development Production Updates (Sara) AB5 Actions (All actions from previous March 11 and 20 minutes COMPLETE) Action: Community Outreach, Finance, Programming/Futures, and Development Committee leads [...]

Special Session, March 20, 2020 Present: Jay Steele, Jennifer Maggio, Michael Hirsch, Steve Alhoff, Jordan Selburn, Kim Kay, Barbara Heninger, Kevin Brownstein Ex Officio: Sara Dean, Doug Hughes Contents Actions Discussion of Next Steps for 2019-20 Season Decision: Cancel the remainder of the 2019-20 season After COVID-19 (2020-21 Season, other) Actions Action: Sara (and Jay?) to contact cast, staff, and crew of South Pacific and of the 1940s concert and explain that we must cancel the rest of the season. Action: Sara and Doug to craft a message to the membership. Membership mail goes out after mail to cast, crew, [...]

March 11, 2020 Board members present: Michael Hirsch, Jay Steele, Steve Sammonds, Steve Allhoff, Jordan Selburn,  Barbara Heninger, Dallas Carter, Kimberly Kay, Jennifer Petersen, Jen Maggio, Kevin Brownstein Ex officio: Sara Dean (Executive Director), Doug Hughes (Marketing Director) Note that all dates and timelines recorded here have been superseded by subsequent COVID-19 events. Contents Actions Motions Reports Sent Separately Committee / Department Reports Marketing Season Planning CFO Report Facilities Report Diversity and Inclusion Team Membership Meeting Committee Reporting COVID-19 and Show Cancellations Board Membership Executive Director’s Report She Loves Me Survey Feedback Actions Action for Doug: Continue working on brochure, [...]

February 12, 2020 Board members present: Michael Hirsch, Jay Steele, Steve Sammonds, Steve Allhoff, Jordan Selburn,  Barbara Heninger, Dallas Carter, Kimberly Kay, Jennifer Petersen, Jen Maggio, Denise Reynolds, Kevin Brownstein Ex officio: Sara Dean (Executive Director), Doug Hughes (Marketing Director), Jeffrey Henson (Facilities Director) Contents Actions Motions Reports Sent Separately In Camera Session Board Responsibilities Financial Business Committee / Department Reports Outreach Committee – Jennifer Petersen Community Outreach Committee – Steve Allhoff Fundraising – Jordan Selburn Saratoga Civic Plans CFO Report – Jen Maggio 2020-21 Season General Meeting Plans Actions Action: All board members review the Board responsibilities document to [...]

January 8, 2020 Board members present: Kim Kay, Denise Reynolds, Doug Hughes, Dallas Carter, Jordan Selburn, Steve Sammonds, Jen Maggio, Barbara Heninger, Michael Hirsch Ex officio: Sara Dean (Executive Director), Doug Hughes (Marketing Director) Contents Actions Motions Reports Sent Separately – See Board Drive AB5 Follow-up Per diem payments Ticket surcharges from Saratoga Other Ideas Motions re AB5 Budget / ED Compensation Reports Marketing Executive Director Artistic Development & Vision team Organization team Outreach committee Fundraising Actions Jen Maggio is going to check out the per diem rules. Sara is planning to talk to Earl from WVLO about what they [...]

January 2, 2010. Meeting called to order at 5:40pm. Present: Barbara Heninger, Kevin Brownstein (via phone), Denise Reynolds, Jennifer Maggio, Steve Allhoff, Jordan Selburn, Kim Kay, Michael Hirsch, Dallas Carter (via phone), Jen Petersen (late); Sara Dean, and Doug Hughes Board Members absent: Jay Steele and Steve Sammonds This special meeting was called to address the impact of AB5 on how SBMT pays people working on our shows. It was imperative to address the issue as soon as possible because the law went into effect as of January 1, 2020 and Sara Dean needed to know how to handle payments [...]

December 11, 2019 Present: Doug, Sara, Steve A., Denise, Jay, The Jen’s, Kim, Steve S.(7:03pm), Barbara (7:40pm), Dallas Motions Motion to accept the planned season roster (Little Night Music, Little Shop of Horrors, Sound of Music). Passed. Motion to retire the SBMT silver jackets and the award they represent. Passed. Actions (partial) Sara asks Steve to follow up with the Mountain Winery person, find out the budget for holding a membership or other event there. Sara will go to the event about AB5 at City Lights Theater, report back to Board. Barbara ask Brad the name of the persons in [...]

Board Retreat Notes, collated by Dallas Carter and Barbara Heninger Values Discussion We listed two top items, with the following four below them that feed into the top.  The Culture and Connection of SBMT is created through:              HEART: Passion, Kindness              COMMUNITY: Collaborations, Inclusivity, Diversity, Service              QUALITY: Professionalism, Artistic Success, Creativity              GROWTH: Outreach, Financial Success, Enrichment, Enlightenment Original list for Values Discussion: Creativity (4) Community (5) - connected to Collaboration Connection Collaboration (3) Doing Follow-through Inclusivity (5) - connected (dotted line) to Collaboration and Community. Connected (solid line) to Diversity. Quality (7) - connected to Professionalism Success [...]

November 13, 2019 Contents Actions Grant-writing (Jordan) Marketing (Doug) Tacos N Tunes (Kim) Surveys (Steve S) Diversity Retreat Year-end Award Nominations Executive Director Financial Report (Jen M) Actions Jordan: follow up with Sara on possible budget items for a grant. AED machines for set shop and rehearsal hall? ALL: Send feedback to Kim Kay about the Tacos and Tunes event. ALL AVAILABLE: Envelope stuffing for fund-raising drive at Sara’s house on Friday, November 15. Steve S: Send link to surveys Jennifer P: Create a diversity board ALL: Send suggestions for diversity board members to Jennifer P. ALL: Send Jay suggestions [...]

October 9, 2019 Contents Actions Motions Costume Sale notes Marketing Report Retreat Preparation (Nov. 23) Patron survey/survey change Chief Financial Officer’s Report Tacos and Tunes Next Season Actions Barbara ask Dan if we can pull data for single tickets to encourage season ticket conversions. Barbara H work with Barbara G to remove costumes from rehearsal hall before Wednesday, Oct. 16. Sara contact PA Players and ask how our reciprocal ad worked for them. Doug and Steve S. will work to send out the subscriber survey by October 19. Steve S. send out survey to GGLAM members after show closes. Kim [...]