- Scene Shop – until May 31, 2024
- Rehearsal Studio – until February 2024
Discussed an idea of a collective leased location that SBMT would manage, multiple theater companies would in effect rent from us. Would require someone dedicated to managing the space; would require agreements with multiple companies.
Address: 3175 S. Winchester Blvd, Campbell, CA 95008
Agenda – Food? (Tipu offered to order pizza for those who would like some; please email Tipu and Barbara)
- Setting the Stage – Current Organization Leadership Position
- Reviewing the data from like Performing Arts Groups and Interviews with key people
- Discussion, Review and recommitment of key goals outlined at your last retreat
- Clarify Next Steps
- Keys, codes, manuals, software, instructions turned over from previous Facilities Director
- Discussing what tasks need to be handled with Jay and Richard
Saratoga City Council Meeting – Barbara attended and gave a “plug” for Singin’ in the Rain in “Non-Agendized Items” section
- Voting in June
- Positions nominations in July
- Potential vacant positions:
- Chair (Michael)
- Vice Chair (Steve)
- Chair: Development & Fundraising (Barbara)
- Chair: Organizational Development (Tipu)
- Chair: Vision & Planning (Ed, Steve)
Met with AudienceView developer to talk about UI improvements
571L – Federal and state taxes filed
Attempting to be realistic/conservative on ticket sales revenue for 23/24
Salaries review, currently based on 4 part-time employees
Suggests we need a person, a business HR manager, who wants to do this type of task part time.
Executive Artistic Director (Sara Dean)
Discussion of other organizations’ seasons, challenges of small shows and what shows are doing well. Also discussion of other theaters’ challenges — more theaters closing or halting (BACT; San Jose Players).
Singin in the Rain is running under budget.
Ticket sales are good, at 60% now before opening, and we are on the trajectory to achieve 80% sales. Matinees are selling out.
We have some student and group performances; Zohar; the Y.
Actors Equity process — Nathaniel has been very good. Union can be slow to send paperwork. They renegotiated the guest artist contract, and had a rider for social media and video, not in our original budget. There is also a per diem because his address is NYC. However, the people at the union have been helpful.
Added set design to her tasks for this show, as set designer had to step down. Used and compensated for the parts of the design the designer had completed.
Please add Sara to the loop of decisions; concern about overstepping bounds of Board or volunteers
Marketing (Doug Hughes)
Mercury News ad for Singin’ in the Rain has run 2x (of 6); sold 33 tix already
Emailed 20K Metro subscribers with theatre interest today
Street banners will go up on Monday May 15
Mercury News article
Season 61 trailer
Trailer video filmed last night
See his slides — reported the seasons of a number of other companies (one other company doing Rent, but after us; one doing Mary Poppins Junior)
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