Board Minutes

2021-01-13 Board Meeting Minutes Present: Michael Hirsch, Dan Singletary, Jay Steele, Steve Sammonds,, Raiña Parks, Dave Leon, Sharon Peng, Kevin Brownstein, Ed Hunter, Doug Hughes, Sara Dean, Dallas Carter, Jeff Henson, Clay Buck Start 7:04 pm Welcome by Michael Hirsch Agenda Functional Update Marketing & Social Media (Doug Hughes) - 3 minutes Facilities (Jeffrey Henson) - 3 minutes Tech (Dan Singletary) - 3 minutes Financial Update (CFO: Jen Maggio) - 3 minutes Board Retreat Action Items (Michael Hirsch) - 3 minutes Executive Director Update (Sara Dean) - 3 minutes Committee Updates Community, Inclusivity & Accountability (Kevin Brownstein, Sharon Peng) - [...]

2020-12-09 Board Meeting Minutes Present: Sara Dean, Michael Hirsch, Dallas Carter, Doug Hughes, Dan Singletary, Jay Steele, Steve Sammonds, Ed Hunter, Jeffrey Henson, Raiña Parks, Jen Maggio, Dave Leon, Sharon Peng, Kevin Brownstein Start 7:04 pm Welcome by Michael Hirsch Agenda Functional Update Marketing & Social Media (Doug Hughes) - 10 minutes Facilities (Jeffrey Henson) - 10 minutes Tech (Dan Singletary) - 10 minutes Financial Update (CFO: Jen Maggio) - 10 minutes Board Retreat Action Items (Michael Hirsch) - 10 minutes Executive Director Update (Sara Dean) - 20 minutes Committee Updates Community, Inclusivity & Accountability (Kevin Brownstein, Sharon Peng) - [...]

Board Meeting 09/09/2020 Present: Michael Hirsch, Dallas Carter, Sara Dean, Dan Singletary, Doug Hughes, Ed Hunter, Jay Steele, Jeffrey Henson, Jen Maggio, Nique Eagen, Sharon Peng, Steve Sammonds Start: 7:09 pm Welcome by Michael Hirsch Agenda Functional Directors Marketing (Doug Hughes) Facilities (Jeffrey Henson) Tech (Dan Singletary) Financial Update (Jen Maggio) Committee Updates Community, Inclusivity & Accountability (Nique Eagen; Kevin Brownstein, Sharon Peng, Dave Leon) Organizational Development (Jay Steele, Jen Maggio, Steve Sammonds) Vision & Planning (Michael Hirsch, Sharon Peng) Development & Fundraising (Dallas Carter) Executive Director Actions [Action] Jeffrey will build a structure to block the back end of [...]

July 8, 2020 Board Members: Jay Steele (Chair), Steve Allhoff, Dallas Carter, Michael Hirsch, Kim Kay, Jennifer Maggio, Jennifer Petersen, Steve Sammonds, Jordan Selburn Ex Officio: Sara Dean, Doug Hughes, Michael Johnson, Dan Singletary Contents Agenda Ticketing Platform Update CFO Report / Financial Status Implementing our anti-racism commitment across our processes Process Question Board Elections Executive Director Questions Executive Director Report Marketing Report Artistic Vision & Planning Committee Report Development Report Agenda Officer and functional director items requiring discussion Committee updates requiring discussion SBMT ticketing platform Financial status Implementing our anti-racism commitment across our processes Board election process for member-elected [...]

June 10, 2020 Present: Barbara Heninger, Jen Maggio, Jay Steele, Jordan Selburn, Dallas Carter, Kim Kay, Steve Allhoff, Kevin Brownstein, Jennifer Petersen, Michael Hirsch, Steve Sammonds Ex Officio: Sara Dean, Doug Hughes Contents Agenda Reports sent prior to meeting Actions CFO / Finances Sharing facilities (and expenses) with other companies? Board Members Board Minutes Marketing Report Diversity eStudio Programming Agenda Director report items Financial planning/milestones Sustaining donor drive progress Facility rent negotiation update/plan Board candidates EDI Programing Reports sent prior to meeting Marketing (PDF): https://drive.google.com/file/d/1LI6jUKEnsGvdYUpxHkJYTQ0WjE36SZB-/view?usp=sharing Marketing (Word): https://drive.google.com/file/d/19S6xqsyCuNsjSwGMikz1fMbKk_NMv4wa/view?usp=sharing Actions AGREED: Board agreed to following CFO’s estimated financial plan ACTION: Steve [...]

Special Meeting Board Members Present: Steve Allhoff, Kevin Brownstein, Dallas Carter, Barbara Heninger, Michael Hirsch, Kim Kay, Jen Petersen, Steve Sammonds, Jordan Selburn, Jay Steele, Ex Officio: Sara Dean, Jeffrey Henson, Doug Hughes Contents Actions Virtual Programming / eStudio Launch Studio and Set Shop Set Shop Studio Using WVLO for rehearsal space Board Candidates Inclusion and Diversity Committee Actions Thursday May 21, Doug: Make the updated SBMT website live and push out mails and communication. Wednesday May 27, Full Board: Hold Zoom meeting with our patrons.Question and Answer. Steve A: Continue discussions with the set shop and studio management. Jay: [...]

May 13, 2020 Present Board Members: Jay Steele, Steve Allhoff, Kevin Brownstein, Dallas Carter, Barbara Heninger, Michael Hirsch, , Kimberly Kay, Jen Maggio, Jennifer Petersen, Steve Sammonds, Jordan Selburn Ex Officio: Sara Dean, Jeffrey Hensen, Doug Hughes, Dan Singletary Contents Motions Actions Past Actions Reports Posted Separately Contents Reports & Discussion CFO Report (Jen M.) Marketing (Doug) Fundraising (Jordan) Diversity and Outreach Committee Development Committee Financial Committee Artistic Development & Vision Committee Discussion – Future of 2020-21 Season Board Membership In Camera Meeting Motions MOTION: To cancel 2020-21 season as previously proposed. Passed with one abstention. Actions ACTION (Jeffrey Henson: [...]