Board meetings

Board Meeting Minutes  9/11/24 Start: 7:07 PM End: 9:33 PM Board Members In Attendance: Michael Hirsch, Dan Singletary, Braden Taylor, Nicole Tung, Ann Lucena,Tipu Purkayastha Ex Officio: Walter Mayes (Artistic Director), Doug Hughes (Marketing), Karyn Morton (Production Manager) Summary of Action Items ACTION: Karyn and Walter to put together a plan/budget for the next season crew/staff needs.   ACTION: Walter will create comparison/market analysis with other local theaters for Braden  ACTION: Nicole to reach out to contacts at WVC and SJ State regarding students to potentially work on crew, train as sound designer, etc. ACTION: Kathy Switky offered to spearhead Board [...]

Board Meeting Minutes  7/24/24 Start: 7:07 PM End:  9:45  PM Board Members In Attendance: Michael Hirsch, Dan Singletary, Braden Taylor, Nicole Tung, Ann Lucena,Tipu Purkayastha Ex Officio: Walter Mayes (Artistic Director), Doug Hughes (Marketing), Barbara Heninger (Properties and Historian) Summary of Action Items Post job descriptions for job openings Michael sending Walter email regarding Starting Arts scaffolding rental details Michael/Doug: Send out communication about proxy vote regarding membership/bylaws being dissolved (vote passed) Ask Kama to create internal email lists (cast alumni, audition announcement group, etc.) Dan to send Doug pictures from Saratoga Rotary tour of sound monitors for newsletter (thank [...]

SBMT Board Meeting Minutes for March 13, 2024 Present: Braden Taylor, Dan Singletary, Michael Hirsch, Barbara Heninger, Ann Lucena, Tipu Purkayastha Ex Officio: Walter Mayes, Doug Hughes Not Present: Soni Kapoor, Nicole Tung Meeting called to order at 8:15. Action Items (Summarized) ACTION: Barbara to order food from Dish n Dash for party for Jay Steele. ACTION: Attend event at Barbara’s home, Saturday, March 16, 5 to 9pm. ACTION: Braden is following up with the City on Live Scan and liability insurance requirements ACTION: Doug to follow up on creating newsletter introductions to Diane, Kama, Karyn, Richard, and himself. ACTION: [...]

Board Meeting Minutes  11/8/2023  Start: 7:10PM End: 9:45PM In Attendance: Michael Hirsch Dan Singletary Braden Taylor Nicole Tung Steve Sammonds Barbara Heninger Tipu Purkayastha Soni Kapoor Ex Officio: Lori Wood Walter Mayes Ann Lucena Absent: Ed Hunter Action Items ACTION ITEM: Organization Dev committee to coordinate a date (half day session) to create Company Handbook  ACTION ITEM: Artistic Director reaching out about couch cleaning, group will look into acquiring more chairs for green room ACTION ITEM: President will send out dates and invite volunteers to prep and paint trailers.  ACTION ITEM: Treasurer motion to award (XXX*) the Bless Your Heart [...]

SBMT Board Meeting September 13, 2023 Board Members Present: Michael Hirsch (Chair), Steve Sammonds (Vice Chair), Dan Singletary (CTO), Braden Taylor (CFO), Barbara Heninger, Tipu Purkayastha, Soni Kapoor Not Present: Ed Hunter, Stacy Levin, Nicole Tung Ex Officio: Doug Hughes, Walter Mayes, Kalyn McKenzie  Google slides shared with Board prior to meeting include each chair or committee lead’s report. See those reports for more details.  ACTION ITEMS appear in italics below. Review for your actions. Board Chair Report Discussion Theater trailers to be upgraded in December. Includes new paint, re-flooring the dressing room, cleaning green room. Need new couch and [...]

Minutes for 7/12/2023  Start: 7pm In Attendance: Michael Hirsch Dan Singletary Braden Taylor Nicole Tung Steve Sammonds Barbara Heninger Ex Officio: Doug Hughes  Walter Mayes Absent: Stacy Levin Tipu Purkayastha Soni Kapoor Ed Hunter ACTION ITEM: Michael and Tipu - schedule time to update bylaws ACTION ITEM: Consider Board resolution to propose emergency by-laws suspension for Board members’ terms ending in July to extend to Dec. 31st, 2023 ACTION ITEM: to reassess committee responsibilities with new Board members coming on ACTION ITEM (completed): Friday review and schedule interviews ACTION ITEM: Post Board positions in blog and newsletter (Michael to work [...]

SBMT Board Meeting, May 10, 2023 Present: Barbara Heninger, Michael Hirsch, Ed Hunter, Stacy Levin, Elizabeth Matthews, Tipu Purkayastha, Steve Sammonds, Dan Singletary, Braden Taylor Not Present: Soni Kapoor, Nicole Tung Ex Officio: Sara Dean (Executive Artistic Director), Doug Hughes (Marketing) Reports Board Chair (Michael Hirsch) Real Estate Search continues  with Karina Ridge, Executive Director at Intero Capital Markets Current Leases Scene Shop - until May 31, 2024 Rehearsal Studio - until February 2024 Discussed an idea of a collective leased location that SBMT would manage, multiple theater companies would in effect rent from us. Would require someone dedicated to [...]

SBMT Board Meeting March 8, 2023 Time Start: 7:12pm Adjourned: 9:12pm In attendance:  Board members: Dan Singletary, Michael Hirsch, Braden Taylor, Tıpu Purkayastha, Stacy Levin, Steve Sammonds, Aly Suleman, Nicole Tung Ex. Officio: Sara Dean (EAD), Doug Hughes (Marketing), Jeffrey Henson (Facilities) Not Present: Soni Kapoor (Board), Ed Hunter (Board), Barbara Heninger (Board), Elizabeth Matthews (Board) Summary of Motion and Action Items ACTION ITEM: Board needs to find HR/Finance manager/company to handle payroll/ onboarding/ accounting items. Ideally specializes in non-profits. ACTION ITEM: Board members reach out to new potential Board candidates, Michael will send out ideal skill sets to round [...]

SBMT Board Meeting Feb. 8, 2023 Time Start: 7:05pm End time: 9:01pm In attendance: Board Members - Dan Singletary, Ed Hunter, Barbara Heninger, Aly Suleman, Braden Taylor, Elizabeth Matthews, Steve Sammonds Ex. Officio: Sara Dean (EAD), Doug Hughes (Marketing), Jeffrey Henson (Facilities) Absent: Tıpu Purkayastha (Board), Stacy Levin (Board), Soni Kapoor (Board), Michael Hirsch (Board) Summary of Motion and Action Items Action: Annual Welfare Exemption Claims for city of Saratoga and set shop filed the week of 2/5 Action: Post show survey to go out 2/18 Action: Jordan and Sara working on Rotary Grant Action: Barbara and Kama working on [...]